This is a fully-remote part-time position.

Bitrefill is the biggest and best crypto e-commerce site in the world. We are creating a circular economy, enabling people to opt out of the traditional banking system and choose freedom... We make it easy for people to live on crypto around the world.
Does this sound like something to you? Then keep reading :)

Why are we awesome?
Bitrefill believes in the freedom to work remotely and flexibly and we are built around this. But don’t fear, you will never feel lonely as you will have the opportunity to meet your coworkers in person at our team retreats every year. Some reasons people choose us are:

• Freedom to work from anywhere;
• Get paid in crypto;
  
• Paid annual leave;
  
• Paid parental leave;
  
• Health and remote workspace allowances;
  
• Our team retreats consist of two get-togethers every year;
• Central office in Stockholm;
  
• We welcome both the crypto-curious and experts and are happy to help you learn and grow;
  
• We have a super-talented and passionate team who believe in our mission.

Your mission

At Bitrefill, we work remotely from 26 different countries around the world, to keep connected as a team we all travel together for a team retreat twice a year. It's 10-days full of fun, working together and getting to know each other.

We are looking for someone whose responsibility would be to organize and coordinate all details related to our company team retreats and in-person gatherings, ensuring good organization as well as meaningful experiences in a fun environment.

The ideal candidate should possess a high level of organization, attention to detail, exceptional coordination skills, creative problem-solving abilities, and ability to travel frequently.

Your responsibilities

• Full-cycle project management and execution of company-wide team retreats, and other in-person gatherings.

• Destination research, considering team interests, safety, costs, travel time, etc.

• Communication with the team to understand needs, preferences and potential concerns, and incorporate them into the planning.

• In-person visits and evaluation of venues, ensuring quality and fit.

• Create comprehensive event plans, including timelines, venues, vendors, staffing, and budgets.

• Negotiate contracts with vendors, ensuring excellent service delivery and cost-efficiency.

• Coordinate event logistics, including sign ups, attendee tracking, conference materials and tools, itineraries and post-event evaluations.

• Ensure compliance with insurance, legal, health and safety obligations.

• Plan and order company swag / merch for the team.

• Coordinate and manage event logistics, ensuring smooth and efficient event execution.

• Support team members with travel Visa requirements

• Proactively handle changes in event scope and identify potential crises.

• Collaborate with the marketing team to share and promote the retreats appropriately in social media.

• Conduct post-event evaluations in order to assess the success and inform future events.

• Assist team members with coordination of conference travel
  

You bring with you

• 2+ years of relevant event coordination experience.

• Demonstrated ability to manage all aspects of large, complex events.

• Experience with planning and booking systems; good knowledge of vendor sourcing and negotiation.

• Experience in international travel, flights, airports and other logistics

• Creative problem-solving skills for last-minute challenges

• Excellent organization, project management, and communication skills.

• Ability to work under pressure, prioritize tasks, handle multiple projects simultaneously, and meet strict deadlines.

• Able and willing to travel to different regions around the world twice a year

• Excellent English writing and communication skills. Spanish or other languages are a plus.
  

We offer:

• To become part of a passionate and talented team with high ambitions for a world where bitcoin is money for everyday use
• A challenging workplace and a great education when it comes to everything involving cryptocurrency
• Besides the salary thing ;-), awesome perks and benefits